What must be ensured before transmitting sensitive student information electronically?

The correct approach to ensuring the secure transmission of sensitive student information electronically involves specific protocols that align with ethical and legal standards governing confidentiality in school counseling. One of the main considerations is the necessity to send this information only after receiving written consent. This means that the privacy rights of the students and their families must be prioritized, requiring school counselors to obtain explicit permission to share sensitive data.

While transmitting data over secure channels, such as secure email or school intranet, is essential for protecting the information during transmission, these measures do not replace the need for consent. The ethical guidelines emphasize that consent acts as a safeguard to ensuring that students and their families are aware of and agree to the sharing of their sensitive information.

This principle is crucial for maintaining trust and upholding the ethical standards expected in educational environments. Without written consent, any transmission—regardless of the method—could violate privacy laws and ethical obligations, leading to potential harm to the student and legal repercussions for the counselor and the school.